2024 TASC Summer Leadership Workshops
Trinity HS #2
A meaningful experience that empowers student leaders and advisors to lead effectively in schools and communities.
Trinity University, San Antonio
High School: July 7-11 (Sun - Thu) | Cost: $390
One Trinity Place, San Antonio, TX 78212
Director: Kristi West Director-in-Training 2: Veronica Hunt
Consultant: Antoinette Hernandez Co-Consultant: Dedric Williams
The advisor should distribute the following forms, make sure they are completed properly, including all required signatures, and bring them to the workshop to turn in at check-in. Do NOT send the registration forms to the TASC office!
• - Print: PERMISSION FORMS KIT and distribute to all attendees. File will download into your Downloads folder.
PERMISSION FORMS
The following forms must be provided to the workshop director:
• Individual registration form (student and advisor)
• Participant agreement form (student and advisor)
• Medical form (students)
• Criminal disclosure form (advisors).
From the Director
CHILD ABUSE TRAINING AND SAFETY
Trinity University requires that ALL adults in attendance at the workshop be
trained in child abuse prevention. TASC also requires ALL advisors to be trained
regarding basic medical safety. Therefore, ALL advisors will be trained while at
the workshop or prior to the workshop. You can find information about child
abuse training on the TASC website under Resources.
CONTROLLED SUBSTANCE POLICY
The use or possession of alcohol, tobacco, electronic vapes, or other illegal
drugs is strictly prohibited. Any student found in possession or under the
influence of these substances will be sent home from the workshop without
delay at the expense of the student, their parents, or the student’s school. In
addition, school officials/law enforcement will be contacted.
Payment
Registration on the TASC website is your guarantee that all registered will attend the workshop and indicates your understanding that the council will be billed for all registered unless registration is cancelled via email with lori@tassp.org at least one month prior to the first day of the workshop. Cancellations and refunds will be permitted until that date and must be made in writing via email to lori@tassp.org. No refunds or credits will be given for cancellations after the deadline (one month prior to the first day of workshop.) Refunds will not be provided for workshop no-shows, regardless of the situation. Delegate substitutions may be made up to 10 days before the first day of the workshop. Any substitutes must be the same gender as the person they are replacing. Substitutions must be made with the workshop director.
Housing
Students and Adults will room with their Hometown Council students and advisors as much as possible this year. For advisors only, there are a limited amount of private rooms
that may be available at an additional cost. Students and advisors are scheduled to be housed in the Beze Hall, Herndon Hall, and Mclean Hall. Up above is a floor plan of one room and how one side of a suite is set up with a connecting bathroom. Students will be roomed together by hometowns. If you do not want one of your students staying with someone from another school , make sure to bring an even number of boys and girls.
All participants will be expected to keep their rooms in order during the
workshop. A charge of $75 will be made for lost room keys and $25 per lost
access card. In addition, valuables (cameras, jewelry, etc.) should not be left in
your room or general session areas. Neither the University nor TASC can be
responsible for the loss of any article. Damage to campus property must be
reported at once – you will be charged for damage to the University property.
Cell Phones and Electronic Devices
The Texas Association of Student Councils (TASC) requires students and adults participating in a TASC event dress appropriately for that activity. Unless otherwise stated, event dress is casual, and projects a positive image at all times. Our dress code is set at a higher standard than school dress codes because we represent our association. Those attending TASC events must adhere to the following regulations:
Dress Code
The Texas Association of Student Councils (TASC) requires students and adults participating in a TASC event dress appropriately for that activity. Unless otherwise stated, event dress is casual, and projects a positive image at all times. Our dress code is set at a higher standard than school dress codes because we represent our association. Those attending TASC events must adhere to the following regulations:
All garments should meet the following standards:
- Be opaque (not see through);
- Have sleeves (Garments with no sleeves may have a cover up added up to bring the garment into dress code.);
- Have a front and back;
- Fit at or cover the waistline;
- Not show cleavage or chest;
- Be no shorter than mid-thigh;
- Have no rips or holes above mid-thigh through which skin shows; and
- Not display or refer directly or indirectly to alcohol or alcoholic products, drugs or drug paraphernalia, tobacco or tobacco products, profanity, race, politics, violence, offensive language, gender, or sexuality
- Shorts Are NOT permitted at TASC events held during the school year, but Are permitted at summer programs and must be no shorter than mid-thigh.
- Head coverings, except for medical or religious purposes, are not to be worn when inside a building.
- This dress code may be modified for performers or participants at specific TASC events. The costumes and times they may be worn must be approved by a conference committee/director.
- This dress code may be modified for specific events. Advisors will be notified of any changes a minimum of two weeks prior to the event by the assigned TASC designee and are responsible for communicating with all their participants.
- TASC/TASC Districts retain the right to modify a specified dress code for events outside the TASC state calendar.
(Adopted August 2021)
ILLNESS
Illnesses should be reported to the Director immediately through your hometown advisor or one of the deans. Medical release forms provided with this pre-registration packet are important to our efforts to provide you with medical assistance in the unlikely event of an emergency (make sure you have an extra copy for yourself). Please complete the release form and return it to your advisor with your registration form.
CURFEW AND LIGHTS OUT
Dormitory doors will be locked at “lights out”. Special events will cause lights to be out at a different time each night. ILLEGAL SUBSTANCES
The use or possession of alcohol, tobacco or other illegal drugs is strictly prohibited. Any student found in the possession or under the influence of these substances will be sent home from the workshop without delay at the expense of the student, his/her parent’s or the student’s school. School official/law enforcement will be contacted.
WORKSHOP SAFETY
Delegates are expected to respect the rights and safety of others. Weapons of any type are strictly prohibited at TASC functions. Any person found in the possession of an item used as weapon or exhibiting irresponsible behavior that endangers the health, safety, or welfare of him/herself or others will be sent home from the workshop without delay at the expense of the student, his/her parent’s or the student’s school. School/law enforcement will be contacted.
WHAT TO BRING
Delegates should bring XL twin sheets, towels, washcloths, hand soap, blanket,
pillow, and personal toiletries. All delegates are requested to bring a pair of
tennis shoes for any athletic-type event (Olympics, etc.). On the last night, there
will be an achievement program. Students should dress up for achievement night. Remember students still need to be in dress code for the achievement night.
TALENT SHOW
A talent show will be incorporated into the program on the last night of the
workshop. You will be able to audition for talent, so bring any instruments,
music, costumes, etc., to showcase your talent.
MAGIC BAGS
Students are encouraged to bring items for Magic Note bags. (This can be notepaper for positive notes, candy, trinkets, etc., to attach to messages if desired.) Everyone will decorate a small bag that will be placed in the general meeting area for the purpose of exchanging notes among participants. For this, you may wish to bring note pads, stationery, markers, small candy, etc.
SCHEDULE FOR DAY ONE
11:00 - 1:30 Registration @ Calgaard Gym (Lunch on your own)
12:30 - 2:00 Staff Meeting - Small Group Facilitators and JCs
3:30 General Session @ Calgaard Gym/Bell Center
4:30 Mandatory Advisor Meeting
11:00 Curfew
FINAL DAY: The last general session will finish around 11:00 a.m. on the last day.
MEALS
The first meal will be dinner on Wednesday at Mabee Dining Room. After that, all
meals, except dinner on Friday, will be served through breakfast on Sunday.
OTHER
Sessions may include producing various multimedia presentations, so
students and advisors are encouraged to bring computers, flash drives,
and other similar items. TASC is not responsible for lost or damaged items.
EXTRA MONEY
Students may need a small amount of money for food to and from the
workshop, snack foods, souvenirs, and free-time activities.
DRIVING DIRECTIONS
For directions to Trinity University and a map of the campus, see: