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2023 TASC Summer Leadership Workshops

Trinity HS

A meaningful experience that empowers student leaders and advisors to lead effectively in schools and communities.

Trinity University, San Antonio

High School: July 17-21, 2023 (Thurs - Mon) | Cost: $390

One Trinity Place, San Antonio, TX 78212

Director: Kristi West DIT2: Phillip Jenkins

Consultant: Antoinette Hernandez | CIT2: Dedric Williams

The advisor should distribute the following forms, make sure they are completed properly, including all required signatures, and bring them to the workshop to turn in at check-in. Do NOT send the registration forms to the TASC office!

• - Print: PERMISSION FORMS KIT and distribute to all attendees. File will download into your Downloads folder.

• - Form for the Director: Google Form Names and Info Form

Please complete with needed information by June 25, 2023. This is NOT registration.


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PERMISSION FORMS

The following forms must be provided to the workshop director:

• Individual registration form (student and advisor)

• Participant agreement form (student and advisor)

• Medical form (students)

• Criminal disclosure form (advisors).

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From the Director

Congratulations on your decision to attend a TASC Summer Leadership Workshop It really is one of the best programs that TASC has to offer to help you build your council Expect to grow as you will be challenged and pushed out of your comfort zone each day The leadership curriculum will require you to think read create and participate fully Active participation in workshop activities will better prepare you to return to your school with an enthusiastic attitude and allow you to make a positive difference in your council school and community The workshop staff will expect you to follow directions be on time ask questions and be involved In order to help prepare you for this busy week of activities the following pages provide information that will help make your week more enjoyable memorable and worthwhile If you have a question that is not answered in this brochure feel free to contact me I am excited to be teamed with Leadership Consultant Antoinette Hernandez DIT 2 Philip Jenkins and CIT 2 Dedric Williams Below is information that will help us serve you more effectively

CHILD ABUSE TRAINING AND SAFETY



Trinity University requires that ALL adults in attendance at the workshop be

trained in child abuse prevention. TASC also requires ALL advisors to be trained

regarding basic medical safety. Therefore, ALL advisors will be trained while at

the workshop or prior to the workshop. You can find information about child

abuse training on the TASC website under Resources.

CONTROLLED SUBSTANCE POLICY

The use or possession of alcohol, tobacco, electronic vapes, or other illegal

drugs is strictly prohibited. Any student found in possession or under the

influence of these substances will be sent home from the workshop without

delay at the expense of the student, their parents, or the student’s school. In

addition, school officials/law enforcement will be contacted.


Payment

Registration on the TASC website is your guarantee that all registered will attend the workshop and indicates your understanding that the council will be billed for all registered unless registration is cancelled via email with lori@tassp.org at least one month prior to the first day of the workshop. Cancellations and refunds will be permitted until that date and must be made in writing via email to lori@tassp.org. No refunds or credits will be given for cancellations after the deadline (one month prior to the first day of workshop.) Refunds will not be provided for workshop no-shows, regardless of the situation. Delegate substitutions may be made up to 10 days before the first day of the workshop. Any substitutes must be the same gender as the person they are replacing. Substitutions must be made with the workshop director.

Housing

Students and Adults will room with their Hometown Council students and advisors as much as possible this year. For advisors only, there are a limited amount of private rooms

that may be available at an additional cost. Students and advisors are scheduled to be housed in the Beze Hall, Herndon Hall, and Mclean Hall. Up above is a floor plan of one room and how one side of a suite is set up with a connecting bathroom. Students will be roomed together by hometowns. If you do not want one of your students staying with someone from another school , make sure to bring an even number of boys and girls.

All participants will be expected to keep their rooms in order during the

workshop. A charge of $75 will be made for lost room keys and $25 per lost

access card. In addition, valuables (cameras, jewelry, etc.) should not be left in

your room or general session areas. Neither the University nor TASC can be

responsible for the loss of any article. Damage to campus property must be

reported at once – you will be charged for damage to the University property.

Cell Phones and Electronic Devices

The Texas Association of Student Councils (TASC) requires students and adults participating in a TASC event dress appropriately for that activity. Unless otherwise stated, event dress is casual, and projects a positive image at all times. Our dress code is set at a higher standard than school dress codes because we represent our association. Those attending TASC events must adhere to the following regulations:

Dress Code

The Texas Association of Student Councils (TASC) requires students and adults participating in a TASC event dress appropriately for that activity. Unless otherwise stated, event dress is casual, and projects a positive image at all times. Our dress code is set at a higher standard than school dress codes because we represent our association. Those attending TASC events must adhere to the following regulations:

All garments should meet the following standards:

  • Be opaque (not see through);
  • Have sleeves (Garments with no sleeves may have a cover up added up to bring the garment into dress code.);
  • Have a front and back;
  • Fit at or cover the waistline;
  • Not show cleavage or chest;
  • Be no shorter than mid-thigh;
  • Have no rips or holes above mid-thigh through which skin shows; and
  • Not display or refer directly or indirectly to alcohol or alcoholic products, drugs or drug paraphernalia, tobacco or tobacco products, profanity, race, politics, violence, offensive language, gender, or sexuality
  • Shorts Are NOT permitted at TASC events held during the school year, but Are permitted at summer programs and must be no shorter than mid-thigh.
  • Head coverings, except for medical or religious purposes, are not to be worn when inside a building.
  • This dress code may be modified for performers or participants at specific TASC events. The costumes and times they may be worn must be approved by a conference committee/director.
  • This dress code may be modified for specific events. Advisors will be notified of any changes a minimum of two weeks prior to the event by the assigned TASC designee and are responsible for communicating with all their participants.
  • TASC/TASC Districts retain the right to modify a specified dress code for events outside the TASC state calendar.

(Adopted August 2021)


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ILLNESS

Illnesses should be reported to the Director immediately through your hometown advisor or one of the deans. Medical release forms provided with this pre-registration packet are important to our efforts to provide you with medical assistance in the unlikely event of an emergency (make sure you have an extra copy for yourself). Please complete the release form and return it to your advisor with your registration form.

CURFEW AND LIGHTS OUT

Dormitory doors will be locked at “lights out”. Special events will cause lights to be out at a different time each night. ILLEGAL SUBSTANCES

The use or possession of alcohol, tobacco or other illegal drugs is strictly prohibited. Any student found in the possession or under the influence of these substances will be sent home from the workshop without delay at the expense of the student, his/her parent’s or the student’s school. School official/law enforcement will be contacted.


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WORKSHOP SAFETY

Delegates are expected to respect the rights and safety of others. Weapons of any type are strictly prohibited at TASC functions. Any person found in the possession of an item used as weapon or exhibiting irresponsible behavior that endangers the health, safety, or welfare of him/herself or others will be sent home from the workshop without delay at the expense of the student, his/her parent’s or the student’s school. School/law enforcement will be contacted.

WHAT TO BRING

Delegates should bring XL twin sheets, towels, washcloths, hand soap, blanket,

pillow, and personal toiletries. All delegates are requested to bring a pair of

tennis shoes for any athletic-type event (Olympics, etc.). On the last night, there

will be an achievement program. Students should dress up for achievement night. Remember students still need to be in dress code for the achievement night.


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TALENT SHOW

A talent show will be incorporated into the program on the last night of the

workshop. You will be able to audition for talent, so bring any instruments,

music, costumes, etc., to showcase your talent.

MAGIC BAGS

Students are encouraged to bring items for Magic Note bags. (This can be notepaper for positive notes, candy, trinkets, etc., to attach to messages if desired.) Everyone will decorate a small bag that will be placed in the general meeting area for the purpose of exchanging notes among participants. For this, you may wish to bring note pads, stationery, markers, small candy, etc.

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SCHEDULE FOR DAY ONE

11:00 - 1:30 Registration @ Calgaard Gym (Lunch on your own)

12:30 - 2:00 Staff Meeting - Small Group Facilitators and JCs

3:30 General Session @ Calgaard Gym/Bell Center

4:30 Advisor Meeting

11:00 Curfew

FINAL DAY: The last general session will finish around 11:00 a.m. on the last day.

MEALS

The first meal will be dinner on Monday at Mabee Dining Room. After that, all

meals, except dinner on Wednesday, will be served through breakfast on Friday.

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OTHER

Sessions may include producing various multimedia presentations, so

students and advisors are encouraged to bring computers, flash drives,

and other similar items. TASC is not responsible for lost or damaged items.

EXTRA MONEY

Students may need a small amount of money for food to and from the

workshop, snack foods, souvenirs, and free-time activities.


DRIVING DIRECTIONS

For directions to Trinity University and a map of the campus, see:

https://www.trinity.edu/directory/campus-map

This Webpage as a printable page for ease of printing -

https://www.tasconline.org/slw-trinity-1